safefood are recruiting for a full-time permanent Executive Assistant/PA.
Description
safefood is an all-island implementation body set up under the British-Irish Agreement with a general remit to promote awareness and knowledge of food safety and nutrition issues on the island of Ireland. Our activities include:
•Promotion of food safety
•Research into food safety
•Communication of nutritional advice
•Promotion of scientific co-operation and laboratory linkages
•Provide independent scientific advice
•Deliver consumer focused reviews
Applications are invited for the following permanent position in our Cork headquarters:
Executive Assistant/PA
A well organised and pro-active administrator who will work well with others as well as on their own initiative to support the Food Science and Human Health and Nutrition directorates in promoting the messages of food safety and nutrition.
Duties and Responsibilities
1.Coordinate and organise meetings for both Directors. This includes government departments, universities, agencies, local councils, community and voluntary sector, industry and others.
2.Produce updates of activities, as required, for the Directorates and collation and preparation of papers and reports.
3.Responsibility for inputs into certain key aspects of larger scale, team projects such as event management or joint-project delivery.
4.Undertake administrative and secretarial duties as required e.g. proof reading, produce reports, proposals, letters, minute taking, memos or charts, attend and contribute to meetings.
5.Administration of financial transactions in specific project areas in accordance with the standards of Public Accountability.
6.Manage resources effectively to meet targets and performance indicators.
7.Manage, record, store and retrieve information held within own section. Provide information to third parties as required.
8.Liaison with other government departments, public sector agencies, health organisations etc. in both jurisdictions.
9.To provide Reception cover for holidays and other occasions as required.
10.Contribute to cross directorate projects and tasks as required.
Qualifications and Experience
•2 GCE’s Advanced level grades A-C or equivalent OR Leaving Certificate (Honours) - 3 grades A-C or equivalent with:
•A minimum of 3 years administrative, secretarial or PA experience gained within the public, private, voluntary or community sectors in addition to the above qualifications
OR
•A minimum of five years administrative, secretarial or PA experience gained within the public, private, voluntary or community sectors without qualifications
•The ability to adapt to a changing environment and to work with minimum supervision.
•Excellent IT skills with previous experience in MS Word, MS Excel and MS Powerpoint in a business context.
To Apply
Full details of this position and how to apply may be downloaded from our website www.safefood.eu or by calling our HR Department on 00 353 (0)21 2304160.
The closing date for receipt of applications is 4 pm Monday 29 September 2014.
safefood is committed to promoting equality of opportunity.
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